Privacy Policy

Images by Merle

 

1. Introduction

This Privacy Policy explains how Images by Merle collects, uses, stores, discloses and otherwise processes personal data of Clients, website visitors and other individuals ("you"). Images by Merle is committed to protecting your privacy and processing personal data with care, transparency and in accordance with applicable privacy legislation, including the General Data Protection Regulation (GDPR). By using the website of Images by Merle or engaging its Services, you acknowledge that your personal data may be processed as described in this Privacy Policy.


2. Data Controller

Images by Merle is the data controller responsible for the processing of personal data described in this Privacy Policy. Images by Merle is established in the Netherlands and registered with the Dutch Chamber of Commerce (Kamer van Koophandel) under registration number 94876029. For questions regarding this Privacy Policy or the processing of personal data, Images by Merle can be contacted at: info@imagesbymerle.nl.


3. Personal Data Collected

Depending on the nature of the Services provided, Images by Merle may process the following categories of personal data:

  • name;
  • postal address;
  • email address;
  • telephone number;
  • billing and payment information;
  • information relating to bookings, quotations and Agreements;
  • correspondence and communications;
  • photographs, videos or other material provided by or relating to the Client;
  • technical information such as IP address, browser type, device information and website usage data collected through cookies or similar technologies;
  • any other information voluntarily provided by the Client.

Images by Merle only processes personal data that is relevant and necessary for the purposes described in this Privacy Policy.


4. Purposes of Processing

Personal data may be processed for the following purposes:

  • performing the Agreement and providing the Services;
  • communicating regarding bookings, quotations, invoices and other contractual matters;
  • managing customer relationships;
  • processing payments;
  • complying with legal and administrative obligations;
  • improving the website and Services;
  • sending newsletters or marketing communications where permitted by law or where consent has been obtained;
  • protecting the legal rights and legitimate interests of Images by Merle.


5. Legal Basis for Processing

Images by Merle processes personal data only where there is a lawful basis to do so. Depending on the circumstances, processing is based on:

  • the performance of an Agreement;
  • compliance with a legal obligation;
  • the legitimate interests of Images by Merle, provided these interests do not override your fundamental rights and freedoms;
  • your consent, where consent is required under applicable law.


6. Sharing Personal Data

Images by Merle does not sell personal data. Personal data may be shared only where necessary:

  • with service providers assisting Images by Merle in operating its business, such as website hosting, gallery services, payment providers, accounting services or IT providers;
  • where disclosure is required by law;
  • where necessary to establish, exercise or defend legal claims.

Where third parties process personal data on behalf of Images by Merle, appropriate contractual safeguards shall be in place where required by applicable law.


7. International Transfers

Where personal data is processed outside the European Economic Area (EEA), Images by Merle shall ensure that appropriate safeguards are implemented in accordance with applicable data protection legislation.


8. Data Security

Images by Merle implements appropriate technical and organisational measures to protect personal data against accidental or unlawful destruction, loss, alteration, unauthorised disclosure or access. Although reasonable efforts are made to safeguard personal data, no method of electronic transmission or storage can be guaranteed to be completely secure.


9. Retention of Personal Data

Personal data shall not be retained for longer than necessary for the purposes for which it was collected, unless a longer retention period is required or permitted by applicable law. Once personal data is no longer required, it shall be securely deleted or anonymised where reasonably possible.


10. Your Rights

Subject to applicable law, you may have the right to:

  • access your personal data;
  • request correction of inaccurate personal data;
  • request deletion of your personal data;
  • request restriction of processing;
  • object to the processing of personal data;
  • receive your personal data in a structured, commonly used and machine-readable format where applicable;
  • withdraw consent at any time where processing is based on consent.

Requests relating to these rights may be submitted via: info@imagesbymerle.nl. Images by Merle shall respond to your request in accordance with applicable law.


11. Cookies

The website of Images by Merle may use cookies and similar technologies to improve website functionality, analyse website traffic and enhance the user experience. Where required by applicable law, cookies shall only be placed after obtaining the necessary consent. Further information regarding the use of cookies is provided in a separate Cookie Policy.


12. Changes to this Privacy Policy

Images by Merle reserves the right to amend this Privacy Policy from time to time. The most recent version shall always be published on the website of Images by Merle. Continued use of the website or the Services after publication of an updated Privacy Policy constitutes acknowledgement of the amended Privacy Policy.


13. Contact

Questions regarding this Privacy Policy or the processing of personal data may be directed to: info@imagesbymerle.nl.